Biometrics – Collection, Transmission, Retention and Destruction

For the purposes of this Policy, “biometrics” may include an individual’s physiological characteristics that can be used, singly or in combination with each other or with other identifying data, to establish individual identity. Examples of biometrics include, but are not limited to, imagery of the iris, retina, fingerprint, face, hand, palm, vein patterns, and voice recordings, from which an identifier template, such as a faceprint, a minutiae template, or a voiceprint, can be extracted.

In addition, the employees of Unique Nursing Service of the Midwest customers that use Unique Nursing Service of the Midwest timekeeping devices may provide an iris, finger or facial scan as part of the timekeeping process, which the technology converts into a mathematical, encrypted algorithm, or template. These templates are sometimes called “biometrics.” For purposes of this Policy, Unique Nursing Service of the Midwest broadly includes within the term “biometrics” the templates created in the timekeeping process, and even where not required to do so, Unique Nursing Service of the Midwest complies with all laws related to the use of biometrics. Some details about biometrics:

We may collect general, non-personal, statistical information about the users of the Site and our services to determine information regarding the use of our Site and general information about our customers. We may also group this information to provide general aggregated data, such as the Unique Nursing Service of the Midwest Small Business Jobs Index or the Small Business Scorecard. The aggregated data will not personally identify any customers or visitors to the Site

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Children under 13 years of age

This site is not intended for children under 13 years of age. We do not knowingly collect and/or transmit personal information from children under 13 years of age. All dependent data needed for benefits enrollment is customarily provided by the employee/guardian and kept secure as indicated in this Statement.

• Biometrics are collected by employers from employees using Unique Nursing Service of the Midwest’s timekeeping technology.

• Some laws require employers to provide employees with notice of the use of biometrics in timekeeping, and to obtain employee consent.

• Unique Nursing Service of the Midwest timekeeping devices have “notice and consent” screens that employers can use to provide notice and obtain consent during the enrollment process, or employers can choose to obtain consent from employees through other means. Newer Unique Nursing Service of the Midwest timekeeping devices require the use of Unique Nursing Service of the Midwest notice and consent screens.

• If a customer’s employee is using biometrics to record time, Unique Nursing Service of the Midwest will presume one or more of the above notice and consent processes are being followed at the customer’s worksite.

• Note: Some applications allow the use of a smartphone device, and the device itself collects biometrics for access to the application. The consent process is part of the smartphone, and is controlled by the user/employee. When smartphone devices are used, geolocation information may be provided to the employer to ensure that employees are located at their appropriate work location.

• Biometric templates are and remain the property of the customer/employer, which is responsible for biometric template destruction when the biometric template is no longer needed, or within (1) year from the employer’s last contact with an employee, whichever is first.

• When instructed by its customers to destroy biometric templates, Unique Nursing Service of the Midwest will promptly comply with that request.

• Unique Nursing Service of the Midwest will destroy the biometric templates of former or inactive customers who fail to destroy such data, within a reasonable time period after Unique Nursing Service of the Midwest’s last interaction with the customer.

• Following collection at the employer’s worksite, the resulting templates are stored in the timekeeping device, and are also transmitted for storage on a database hosted by either the customer, Unique Nursing Service of the Midwest or a third-party web hosting service.

• Unique Nursing Service of the Midwest requires that reasonable care be used for transmission of biometrics to storage on any Unique Nursing Service of the Midwest-hosted or third-party database.

• Unique Nursing Service of the Midwest provides secure transmission and storage for biometrics, which use reasonable standards of care within Unique Nursing Service of the Midwest’s industry, and which are the same as the manner in which other confidential and sensitive information is transmitted and stored.

• Unique Nursing Service of the Midwest does not sell, lease, trade, or otherwise profit from biometrics.

• Unique Nursing Service of the Midwest collects latitude and longitude coordinates from the device as part of the timekeeping process when geolocation services are enabled.

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